Why is Private Cloud so good for GDPR compliance?

private cloud gdpr

Under GDPR, businesses are responsible for the security of all the personally identifiable information (PII) that their organisation processes, shares and stores.

nTrust Systems offers Private Cloud services that fulfil your GDPR obligations. Here we explain the reasons why they are so good for GDPR compliance.

Hosted Desktop
Online Backup
FileCloud file sharing software

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Private Cloud gives you control over your data and security by design

The EU General Data Protection Regulation requires organisations to look after personal data with great care, and to give access only to the people who actually need access.

By using Private Cloud with nTrust Systems, you are designing security into your systems and processes. With Private Cloud through nTrust Systems, you have total control over your data.

You can stipulate your own backup retention policy and access controls, and we can provide full audit trails, which may be a requirement of your business insurers or governing body.

Personally Identifiable Information

Any data that could potentially identify a specific individual is known as personally identifiable information (PII). The EU General Data Protection Regulation requires companies to look after this personal data, therefore the more control you have over the storage of your PII, the better.

Using Private Cloud Hosting with nTrust Systems, your business data is held on our servers in a highly secure data centre in the UK, not stored in a foreign country that may be subject to different rules and regulations.

Hosted Desktop with nTrust Systems
High data security and compliance

We consider our Hosted desktop a perfect solution for businesses whose employees need to work from a number of geographic locations.

All the business data is stored on our private server in a secure datacentre.

You instruct us to issue user names and permissions, so that you can limit access and rights in accordance with your privacy policy.

When users logout from the system, all the data stays on the server in the datacentre and nothing remains on the PC, Mac or Tablet.

If a remote worker resigns or is dismissed, they can be blocked from systems immediately - far better than the delay and uncertainties around collecting or waiting for the return of their laptop or PC.

Hosted desktop is best when set up on Private Cloud with a company you can visit and can trust. You will have control of your data, knowledge of where it is stored and confidence about its security.

Read about Hosted Desktop by nTrust Systems on our Cloud services page.

Private Cloud with nTrust Systems
Secure GDPR compliant data backup for disaster recovery

If your business data is currently stored only on your premises, your business could be vulnerable in the event of flood, fire, theft, arson or terrorist attack . . . no-one expects any of these, but businesses are indeed affected by such events. Records show that when disaster hits companies who have not planned for disaster recovery, a high percentage will never recover. You should store a back-up of the data at a different geographic location so that you can restore it if you can't get into your premises.

Private Cloud hosted with nTrust Systems offers a significant benefit over using public cloud. You will know exactly who to call to restore the backup and that it can be restored swiftly.

The problem with public cloud is that you are unlikely to know exactly where your data is, or to have people who can help a business get up and running again in a new location.

Another reason that public cloud is fine for individuals, but not really appropriate for SME’s is that under GDPR, you must not put data back onto your live system that contains the PII of anyone who has asked to have their personal data deleted from your systems. You may need to instruct us on particular back up retention policies to comply with this regulation. You will be able to discuss this in detail with us and review the policy from time to time.

nTrust FileCloud
Secure file sharing

Using e-mail to distribute documents that contain sensitive PII is simply not appropriate. Under the EU GDPR you are taking a risk of being fined if you continue to do so. An email is an ‘open document’ over which you have no control because it can be forwarded by anyone to anyone. Most of us are familiar with public cloud services like Dropbox for file sharing. The disadvantage is not knowing exactly where your data is being held.

nTrust Systems offers a highly secure Private Cloud file sharing software called FileCloud. We host this software on our own servers. You control who you share your data with and for how long. You will have audit trails of who your data is shared with – in the case of sensitive or confidential PII data, this might well be a requirement of your industry governing body or your business insurers.

nTrust FileCloud is highly secure file sharing software with powerful ransomware protection included. Read more on our FileCloud page.

Private Cloud is customisable to the needs of your business

No business wants to pay for more resource than they need. An advantage of Private Cloud is that the capacity, storage and networking requirements can flex as your business flexes. Our Private Cloud Hosting will be designed specifically for your business, a highly cost-effective solution. Provision can be increased swiftly as your business grows, or can be cut back to suit.

Private Cloud Hosting and IT Support with nTrust Systems
You have the peace of mind that your business data is safe, secure and under your control. Our servers are located in a highly secure state-of-the-art UK datacentre in Surrey, England. We have security-cleared access 24/7, should we need it.

We offer Private Cloud for Hosted Desktop, Online Data Backup and nTrust FileCloud.

You can call and speak to us within seconds. We aim to pick up the phone within a few rings - there will be no call queuing or foreign time zones to delay you. We offer an out of hours service to businesses that need the additional security of being able to speak directly to our senior technicians 24/7, who will be able to respond to and deal with your problem straight away.

nTrust Systems was founded in 2002 by its two directors who had many years of experience in running IT systems for large corporates. They wanted to bring this high standard of IT to SME’s. The company has grown steadily since that date. We are a full service IT Support business, offering a complete range of services and systems to support IT requirements for businesses of all sizes.

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